MOUNDS VIEW COMMUNITY THEATRE
 

Job Descriptions Of Elected Officers

& Standing Committee Chairs

compiled 10-15-2000

ELECTED OFFICERS
Operations Chair: Prepare for and conduct all meetings of the board. Appoint committee chairs and serve as ex-officio member of all committees. Conduct all management of MVCT. Sign and deliver all contracts as approved by the board.

Planning & Development Chair: Plans ahead for the next production and development of MVCT. Presides over meetings and conduct all business in the absence of the Operations Chair. Chairs all committees on special subjects as designated by the board. Serve as ex-officio member of all committees.

Production Chair: Provides support to staff in terms of production needs. Preside over meetings and conduct all business in the absence of the Operations and Planning & Development Chair. Chair all production committees and special subject committees designated by the board. Serve as ex-officio member of all committees.

Secretary: Maintain a book of Minutes of all meetings of the board. Maintain copies of all legal documents and a membership address book. Provide copies of the minutes of the last meeting at all meetingsof the board. Perform other duties as assigned by the board and Operations Chair.

Treasurer: Maintain the checkbook in good order and records of all financial transactions. Prepare a report for each board meeting and a full financial report 30 days after the end of each fiscal year. Prepare all required tax reports as needed to comply with state and federal guidelines. Perform other duties as assigned by the board and Operations Chair.

STANDING COMMITTEE CHAIRS
Advertising Sales Sends current production information to past program advertisers seeking advertising for the current program. Approaches potential new advertisers. Goal: Pay for program printing and increase revenue for current production

Facilities Make arrangements for meetings, rehearsals, auditions, production schedule, etc. with local school district and/or community centers. Goal: Maintain working relationships in our home communities.

Fund Raising Seeks information regarding potential sources of donation funding for production cost. Sends letters of request to appropriate sources and supply information to Grants Chair when necessary. Work closely with Promotions. Goal: Revenue for current production

Grants Keeps track of application deadlines and requirements of grant applications. Coordinates information from other committees necessary to fulfill grant requirements. Files for all grants applicable to our needs. Goal: Revenue for current production

Program Gather advertising materials and coordinate with production information to prepare a program for the current production. Goal: Provide an esthetically pleasing synopsis of the current production to our patrons.

Promotions Supplies information about MVCT and its production to sources, not limited to newspapers, magazines, newsletters, radio & television, on line information sites, and whatever else can be used. Coordinates public outreach via involvement in community activities, i.e.: Town Hall Meetings, Festivals, Home & Garden Show, and other opportunities as they arise. Goal: Promote current production and raise public awareness of MVCT

Props Coordinate with staff, the needs for current production materials that are handled by the cast but not supplied as costuming or set. Provide a list of those needs and seek sources of supply. Goal: Dress the set for the production.

Social Events Arrange for Opening Night Reception for all participants. Encourage participation of board in other theater opportunities. Coordinate appropriate support of members in times of need through cards and flowers Goal: Appreciation of all participants for their efforts. Act as a "sunshine committee"

Staff/Cast Hire a talented and experienced staff and assist in auditions with the idea of casting a show and filling the orchestra pit with as many members of our home communities as possible. Goal: Maintain an open working relationship with staff and volunteers.

Ticket/Concessions Make arrangements for printing of tickets for current production and supply them to the ticket office Make arrangements for concessions for the run of the production and track all sales for the treasurer. Goal: Supply necessary materials for the patrons to attend and enjoy the production.

T shirts Coordinate a design and the printing of a t shirt for the production. Include coordination of color scheme and art work with the Program chair. Solicit sales to all associated production members. Goal: Promote the production

Volunteers/Ushers Maintain a list of volunteers to help with production efforts, not limited to set construction, painting, lighting needs, and ushering. Make contacts or provide lists as needed to comply with staff and production needs. Provide schedules to staff and board as needed. Goal: Provide help to staff and board for pre production and production requirements

Web Site Maintain a current representation of the production year. Seek out other theatrical web sites to list for theater goers, make contact with those sites and request same of them. Goal: To provide information and ticket ordering opportunities to the public. Provide connections to and from other theater organizations and our local communities.

updated 11-15-01 DW
updated 12-13-02 DW
updated 11-12-03 DW